TRUSTEES AUDIT REPORT
AUTHORITY
Section
28.6 of the Constitution the general authority requiring the election
of Trustees and the completion of their Audit Report twice yearly.
Specifically:
(1) Every
Local shall elect an Audit Committee composed of at least two members,
to be known as Trustees.
(2) Trustees shall be elected at a General membership Meeting from the members and may not hold any other position in any Local.
(3) Trustees shall hold office for a two - year term.
(4) The Trustees shall examine all books, records and properties of their Local, including any unit thereof, at least twice a year.
(5) All Officers of the Local are required to make available all necessary documents to the Trustees on reasonable notice.
(6) Trustees shall file an Audit Report in a form specified by Head Office each six months for the periods ending June 30th and December 31st.
(7) The Trustees shall make a full report to the first General Membership Meeting following the Audit.
GUIDELINES FOR COMPLETING THE TRUSTEES' AUDIT REPORT
(1) The Trustees' Audit Report shall be prepared in triplicate, with two copies forwarded to the Regional Office and the third copy to be forwarded to the Secretary/Treasurer of the Local for the Local records.
(2) All of the following items will be necessary to complete the verification:
- Schedules "A" and "B" prepared by the Treasurer for the six-month period.
- All supporting vouchers.
- Bank statements and cancelled cheques.
- Bank reconciliation's (usually on the back of bank statements).
- Minutes of Executive and Membership Meetings.
- Any other financial records relating to extra revenue or expenditures.
(3) Examine records of all monies received, including quarterly rebates, being certain to check that all monies received are deposited into the bank account.
(4) The Trustees should satisfy themselves that each expenditure is supported by appropriate documentation.
(5) All cancelled cheques should be cross-checked to the receipts and the Minute Books for approvals, date, payee, amount and signing officers.
(6) Ensure that all funds of the Local are used only for legitimate trade union purposes.
(7) Head Office will assist any Local that requests financial advice.
REVISED JULY 1998
ONTARIO
PUBLIC SERVICE EMPLOYEES UNION
TRUSTEES' AUDIT REPORT
We
have examined all books, records and properties
of Local ________ and certify:
1. That we are the duly elected Audit Committee as required by Art. 28.6.1 and 28.6.2 of the Constitution.
2. That the report is a true and correct record of the financial condition of Local _____ for the six months ended __________________, 20 ____ and the balance in the bank at that date; and,
3. That all expenditures are required by Art. 28.10.1 of the Constitution and are "for legitimate trade union purposes".
| Credit Union/Bank/Trust Company | Address |
| ___ | ___ |
| ___ | ___ |
| ___ | ___ |
| Chequing Account No. | $ |
| Savings Account No. | $ |
| Investments (state type and values) | $ |
| ___ | ___ |
| ___ | ___ |
| ___ | ___ |
| ___ | ___ |
| Liabilities (state type and value) | $ |
| ___ | $ |
| ___ | $ |
| ___ | $ |
| ___ | $ |
| ___ | $ |
________________________________ _________________________________
Please print Name of
Trustee Signed:
Trustee Date
________________________________ _________________________________
Please print Name of
Trustee Signed:
Trustee Date
PLEASE
COMPLETE
AND RETURN TO YOU REGIONAL OFFICE
(Your Regional Office will then forward one copy to Head Office)
REVISED JULY 1998
SCHEDULE
"A"
Local
___________
Statement for the period from ________________, 20___ to ______________, 20 ___
| Bank Opening Balance: | ACTUAL | BUDGET |
| Chequing Acct. No. | $ | $ |
| Saving Acct. No. | $ | $ |
| Add Income: | ||
| Rebate(s) from Head Office | $ | $ |
| Other (specifiy) | $ | $ |
| Total Bank Balance(s) and Income (x) | $ | $ |
| LESS DISBURSEMENTS | ||
| MEETING EXPENSES: | ||
| General Membership Meetings | $ | $ |
| Executive Meeting | $ | $ |
| Educationals | $ | $ |
| Unit or Negotiating Meetings | $ | $ |
| Socials | $ | $ |
| Alternates/Observers expenses | $ | $ |
| Other Meeting Expenses (specify) | $ | $ |
| OPERATING EXPENSES: | ||
| Postage | $ | $ |
| Bank Charges | $ | $ |
| Telephone | $ | $ |
| Office Supplies and Printing | $ | $ |
| Other Operating Expenses (specify) | $ | $ |
| OTHER EXPENSES: | ||
| Contributions to Area Councils | $ | $ |
| Labour Council Dues | $ | $ |
| Steward's Expenses | $ | $ |
| Officer's Remuneration | $ | $ |
| Strike and Other Donations | $ | $ |
| Other Meeting Expenses (specify) | ||
| TOTAL DISBURSMENTS (Y) | $ | $ |
| CLOSING BANK BALANCE (Deduct Y from X) | $ | $ |
Schedules "A" and "B" are provided to assist the Local Trustees in making their report to the Executive of the Local and must be forwarded to your Regional Office with each Audit Report.
REVISED July 1998 Date _________________________
SCHEDULE "B"
Local _________________
Cheques issued during the period _________________, 20____ and ______________, 20____
| Cheque No. | Date: | Payable to: | Explanation: | Amount ($) |
|---|---|---|---|---|
| ___ | ___ | ___ | ___ | ___ |
| ___ | ___ | ___ | ___ | ___ |
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| ___ | ______ | ___ | ___ | ___ |
| ______ | ______ | ___ | ______ | ___ |
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Receipts or supporting
vouchers for all of the above items
to be retained as part of the Local financial records.
If requested, Head
Office will assist with any questions
or problems pertaining to the Local's finances.
REVISED July 1998 DATE: ____________________